What you Need to Know about Remote Online Notary?

When it comes to remote online notary, not everyone is familiar with it. Many get confused with eNotary, RON and mobile notary. But, there’s a basic difference between all three. Keep in mind that all three are not fundamentally same. If you are not aware about the basic difference between these, you are all set to perform notarizations in a mode you prefer.

Which states allow Notaries to perform RON and are fully set up to perform remote notarizations?

As of March 26, 2020, the following states have enacted and fully implemented permanent remote online notary laws and/or rules: Virginia, Texas, Nebraska, Nevada, Michigan, Minnesota, Montana, Ohio, Tennessee, Florida, Idaho, Kentucky, Oklahoma and North Dakota. South Dakota has enacted RON laws, but South Dakota limits RON to notarizing paper documents only.

Are RON or remote notarizations a necessity because of the coronavirus emergency?
Remote online notary is a boon in the pandemic phase. It is correct. Due to the stringent social distancing orders issued in many states, they have issued temporary authorizations for Notaries to perform RONs, remote ink-signed notarization (RIN) or other remote communication options for notarizations. These authorizations are issued through a Governor’s executive order, emergency rules and official guidance. Several states have temporary authorizations to perform RONs.

Are there any specific rules that RONs have to follow?

In order to perform as a remote online notary, you have to follow any rules set by the governor or state commissioning officials for these emergency authorizations. Rules for each of these states (and states with different emergency guideline alternatives to in-person notarizations) can be found in the government database. Please note that you must follow any guidelines set by your state to perform remote online notary services. For example, you cannot simply use the medium such as Skype or Facetime for RON technology guidelines mandated by state emergency orders.


Do I have to register to perform RONs?

It depends from one state to the other and the specific laws. States that have passed RON laws typically require a Notary either to register with the commissioning official or obtain a special commission. To register or obtain a separate commission to perform RONs, a remote online notary must submit an application to the commissioning official. You may also be required to submit information about the technology you will use to perform RONs, such as any digital certificates you purchase or any RON platforms you use.

In some states with temporary authorizations issued in response to the COVID-19 pandemic, no registration or separate commission is required for performing as the remote online notary.

Where can I perform RON? Can I travel outside my state to perform RON notarizations?

You can only perform a RON while physically located in the state where you hold a commission. Those who travel outside to provide notarizations are mobile notary and nothing else. You may not provide remote online notary services while you are located out of the commissioned state.

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